Director of Finance

JOB DESCRIPTION 

Job Goal: 

To lead and manage UMHS’ financial department in accordance with federal and state regulations, effectively oversee and direct financial reporting and strategies for supporting annual budgeting process; direct supervision and management of finance staff and provide fiscal integrity through the implementation of sound internal controls. Lead and train a fiscal team and demonstrate hands on leadership; provide significant contributions to the Senior Leadership Team and support to the CEO and Board of Directors. Analyze, develop, and make sound financial recommendations and explanations to CEO and Governance, monitoring entities, and the public alike. 

Essential Duties and Responsibilities:  

The duties and responsibilities listed below are a summary and may include other duties not listed below. 

• Lead and oversee entire financial operations, planning, and reporting  
• Set financial goals and controls for meeting fiscal health and financial strength 
• Review, revise, and ensure current and best practices in financial policies and procedures are conducted across the organization 
• Responsible for ensuring that all financial reports, budgeting, tracking, and all procurement, payroll, and accounting transactions are done properly and in accordance with Federal and State regulations 
• Meeting funder deadlines and protocols for budget application submissions and financial requirements 
• Be aware of agency's current financial situation and report such to the CEO
• Lead and manage weekly finance staff meetings and meet with direct reports 
• Ensure financial team and grant accounting reports as well as budget expenditures and funds available are provided to program directors and managers weekly and monthly 
• Responsible for filing all required monthly and quarterly financial reports with appropriate funders and government agencies 
• Coordinate and lead the annual audit process 

• Be the primary contact with external auditors, ensuring the CEO and Finance Committee is duly informed and advising the finance committee/Board of directors and Senior Staff; assess any changes necessary 
• Responsible for ensuring audits are performed as required 
• Take primary responsibility for effective communications and in answering questions raised during audits 

• Staff and manage the Board of Directors’ Finance Committee and work closely with the Board Treasurer in drafting committee agenda and reports to all governing bodies; coordinate with the CEO on the agenda and goals for supporting the Finance Committee 
• Responsible for ensuring that all reports and records are accurate and are timely 
• Responsible for ensuring that payroll, payroll taxes, and payroll tax reports are done accurately and timely 
• Responsible for ensuring that the accounts payable and accounts receivable are entered into the computer accurately 
• Responsible for preparing financial statements, and identifying sources and uses of funds (Monthly Financial Reports) 
• Oversee and lead annual preparation of agency budgets in conjunction with the CEO and Senior Leadership Team including lead facilitation of agency wide budget community 
• Assist in preparation of agency budgets prior to submission of individual program grant applications including budget analysis and budget narrative and navigation and submittal through designated grant software and databases 
• Responsible for ensuring bank accounts are secure, review and reconcile statements are reconciled monthly and calculate the interest allocation for the main checking account 
• Analyzes financial information for the purpose of providing direction and support, making recommendations, maximizing use of funds, and/or ensuring overall operations are within budget 

• Review contracts and provide high level fiscal analyses of potential financial obligations and opportunities, ensuring contract language and invoicing procedures align with agency policy 

• Develop, in accordance with requested practice, monthly financial statements, budget snapshots, expenditure summaries, and prepare materials for facilitation review at the Finance Committee, Board, and Policy Council meetings 
• Provide information, insight, and guidance with respect to financial matters to the CEO and Senior Leadership Team 
• Lead, supervise, train, and mentor the Finance Department Staff 
• Complete performance evaluations of direct reports annually 
• Other duties as assigned 

Education Requirements: 

• Bachelor’s degree in finance or related field 

Preferred Education:

• Master’s in business administration, finance or related field 

Experience and Skills Requirements: 

• Minimum of 10 years’ experience in managing and leading finance programs and teams, with increasing responsibility for fiscal management 
• Leadership role with 5 to 7 years' experience required  
• Extensive knowledge of financial management principles, concepts, theories, and techniques and working in a federally funded and regulated environment 
• Skilled in managing and overseeing all areas of a finance department including accounting, budgeting, financial statements, audits, and other financial reporting 
• Experience in nonprofit financial management including identifying and interpreting and applying fiscal policies, fulfilling grant fiduciary requirements, meeting and adhering to funding technical directives, state or federal standards and regulations, program auditing and implementing compliance processes/procedures 
• Direct knowledge and experience with federal and state financial grants management  
• Ability to present and explain accounting practices, procedures, and protocols, as well as monthly and regular financial reports to Board of Directors 
• Familiarity with government fiscal administration requirements and Head Start experience a plus! 
• Strong skills in data and fiduciary analysis and budget forecasting 
• Thorough understanding of all financial documents including balance sheets, income statements, cash flow reports, 990s, Audited Financial Statements 
• Knowledge of managing facility and capital assets 
• Strong interpersonal and communication skills as well as presentation to governing boards 

General Staff Responsibilities:  

• Participate in staff meetings, conferences, training sessions and workshops as assigned    
• Demonstrate familiarity with employment policies, performance standards, work plan and objectives of Agency    
• Maintain congenial and respectful relations with staff, children, families and community    
• Keep current and accurate records and file reports on time    
• Maintain confidentiality in regard to staff and family information    
• Maintain objectives and professional standards    
• Improve self skills and education    
• Fulfill role as mandated reporter as stated in Child Abuse and Neglect Policy    
• Be present at work to provide consistency of services    
• Be a contributory team member in a positive/productive manner    
• Demonstrate commitment to mission, values, and policies in the performance of daily duties    
• And or any other duties deemed necessary by your supervisor    

Physical Requirements: 

The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to: 

• Sit for long periods of time with daily use of computer screen; 
• Do tasks involving repetitive arm and hand movements, such as heavy word processing/keyboarding, using various office tools to collate, punch, cut, or stamp paper and other repetitive or high volume tasks such as bulk mailings, filing projects, etc.; 
• Occasional filing is required. This would require the ability to lift files, open filing cabinets and bending as necessary; 
• Occasionally required to stand, walk and reach with hands and arms; 
• Occasionally lift and/or move up to 50 pounds 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of their role. 

Work Environment/Conditions: 

• Work is normally performed in a typical interior/office work environment.  
• Job tasks are performed in close physical proximity to other people 

Safety: 

• Apply safe practices in the performance of duties 
• Reporting of unsafe or hazardous working conditions and/or any injury immediately 
• Complying with Agency safety standards 
• Participate in emergency drills 
• Promote a culture of safe environments in the workplace 

Agency Wide Requirements: 

• Current enrollment in the Child Care Division’s Central Background Registry 
• Current physical examination, drug screen, and TB screen documentation prior to hire 
• Desire to work within human service organizations and programs serving low income families and communities 
• Communicate effectively with staff, families, children, and the public using the telephone and in face to face, one to one, and in group settings 
• Fluent in English both verbally and written 

Benefits:  

UMHS offers the following benefits:  

• Medical  
• Dental 
• Vision 
• 403(b) Retirement Plan 
• Basic Life AD&D Plan 
• Employee Assistance Program (EAP) 
• Generous PTO/Sick Leave 

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.  

Umatilla Morrow Head Start, Inc. is committed to providing equal employment and advancement opportunities to all individuals in all aspects of employment, including, but not limited to, recruitment, hiring, job assignments, promotions, career advancement opportunities, working conditions, scheduling, disciplinary action, termination of employment, compensation, and access to benefits and training. We recruit, hire, and promote into all job levels the most qualified applicants without regard to legally protected characteristics.